Performant Corporation is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).

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HR Operations Representative
Job Code:2018-10-1A-024
Location:Livermore, CA
Status:Regular Full Time
  
Responsibilities:

 

Do you have solid office support skills, including use of office systems and MS Office applications, and thrive in a fast-paced, dynamic environment? Do you want the opportunity to grow your skills and knowledge in Human Resources while making a positive impact in the HR department and for the company? If so, this may be the opportunity for you!

In addition to ensuring compliance with state and federal laws, as an HR Operations Representative you will provide support in various areas of the human resources department, which may include, but not limited to, recruitment, onboarding, background checks and clearance, records administration and audits, benefits administration, training, ergonomics and safety, absence administration, and more.

In this role you will perform a variety of duties that may change from time to time based upon business needs, which may include, but not limited to:

-Learn and follow instructions to complete administration and process activities, and act as primary or back-up for multiple areas
-Ensure accurate and timely employee information is reflected in HR data systems performing data entry, data entry verification, obtaining approvals/signatures, ensuring completion of steps/documentation and applicable compliance requirements. 
-User/record creation, administration, reporting and/or basic maintenance of data files
-Administration of HR Process, Procedures and Programs
-Leverages solid MS Office applications to create, or maintain Excel, Word, PowerPoint or other files with direction from HR managers
-Collects and reviews HR data, conducts research to support problem resolution or continuous improvement of HR infrastructure and programs
-Learn and apply human resources, legal, and business principles 
-Contribute to development, improvement, and maintenance of processes, workflows, and procedures (and related documentation) 
-Coordinate and collaborate with other human resources or functional administrative functions  
-Creating, archiving, pulling or reviewing hard copy and soft copy data, files and records to support audits or other similar activities
-Scanning, filing, sorting and other clerical activities 
-Assist in day to day HR support as well as general support of HR hosted events and activities 
-Communicate professionally with internal and external contacts 
-Performs role and delivers excellent results with a positive and professional attitude, leading by example in adherence to policies and procedures, as well as the Company values (People, Excellence, Innovation)
-Perform other incidentals and related duties as required and assigned.


Assignments may include, but not limited to, activities related to:
Tracking, monitoring and other support for leave of absence and/or attendance data and documents;
Distribution and updating of time edits, and ensure Payroll activities are accurate and on time.
Internal and external audit support
Building access and 2-factor badging
Anniversary, Intern, Scholarship, Employee Referral, Benefits and Wellness, and other HR program administration.
Pre-employment workflow (Background Checks, Drug Screens, set-up in Workday and Skillport, etc.)
Skillport (Learning Management System) administration support, or follow-up to support user completion of assigned training
Support for monthly, quarterly and annual Background Check processes
I-9 and E-verify administration
Facilitate and administer client required Clearance processes, including client representative coordination, internal coordination, tracking, and fingerprinting 
New Hire Onboarding and Orientation support
Reward and recognition activities and programs
Employee files, Personnel Change Notifications
Termination and exit process
Recruiting activities or events
 
Required Skills and Knowledge:

•Familiarity with HR concepts, practices and procedures
•Must have the skills and ability that ensure routine tasks/activities are completed on schedule and meet business needs
•Ability to work effectively and efficiently, in a high energy, fast pace, interrupt driven work environment
•Ability to consistently work independently to complete high volume of activities and apply good judgment to effectively prioritize daily tasks and duties to deliver on-time high quality results
•Proven ability to work both successfully independently and as a team member
•Strong communication (written and verbal) skills, and diplomacy skills in dealing with employees at all levels of the organization
•Keen attention to detail; strong data entry skills with speed and accuracy
•Ability to develop and grow professional relationships with management and team members that supports positive team and company interaction and environment
•Solid office tools and desktop computer use (copying, scanning, hard copy and soft copy filing, email, windows file folders, etc.)
•Demonstrated proficiency in Excel, Word, Outlook and PowerPoint applications
•Learns and adapts quickly to new requirements and changes
•Dependability and reliability is a must for this position
•Work full-time schedule and maintain great attendance; which is critical to the team and department’s ability to meet business needs

 


Physical Requirements:

Full-time work hours during core business hours, and as required to meet business needs, in a busy office environment with moderate noise level, sits at a desk during assigned office hours, uses office phone system; views a computer monitor, types on a keyboard and uses a mouse.
-Sit approximately 85% of the day.
-Stand/walk approximately 15% of the day.
-Occasionally lift/carry/push/pull up to 10 lbs.
-Consistently viewing a computer screen and keyboard frequently approximately 75% of time.
-Communicates constantly on the phone (head-set provided) or in person with internal and external contacts
Education and Experience:


• High school diploma or equivalent.
• Minimum 3 years of relevant and recent experience in office/administrative environment, preferably supporting HR functions, with proven success in a fast-faced dynamic environment
 

Other Requirements:
-Ability to successfully receive clearances for client requirements (facilitated through the company) 
 -Must submit to and pass background check. Must not have any Federal or State liens resulting from County, State or Federal tax issues.  Must not have any current defaulted student loans.
-Must be able to pass a criminal background check; must not have any felony convictions or specific misdemeanors.
-Must submit to and pass drug screen.


Performant Financial Corporation is an Equal Opportunity Employer

Performant Financial Corporation is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, age, religion, gender, gender identity, sexual orientation, pregnancy, age, physical or mental disability, genetic characteristics, medical condition, marital status, citizenship status ,military service status, political belief status, or any other consideration made unlawful by law.